Voki listens to your microphone and your computer's audio, transcribes as people talk and writes structured notes when the meeting ends. Sign in once with Google, Microsoft or your email, and your calendar's meetings are ready, on your computer, the web and your phone.
Free for invited testers during the private beta. At launch every workspace starts with a 14-day trial.
Private beta. Windows 10 or 11, and Macs with Apple silicon.
Voki listens to your microphone and your computer's audio, so nobody has to admit a note-taker. Can't attend? Voki's meeting bot can go for you.
Sign in with Google, Microsoft or an emailed code. A Google or Microsoft sign-in brings your calendar along, and there are no keys or models to choose.
Your meetings are in your Voki account: open them on Windows, on a Mac, on the web or on your phone.
How it works
Click Start notes. Voki works with Zoom, Meet, Teams, Webex, Slack, phone apps and in-person meetings.
It shows who is speaking as people talk. Jot down the odd note if you like; Voki expands each one with details from the conversation.
Click Stop & write notes. A summary, key points, decisions and action items appear, and every point links back to who said it.
Features
Everything below is in Voki today.
The desktop app records your microphone and your computer's audio, on Windows 10 (version 2004) and later and on macOS 14.2 and later. Any app that plays sound works.
Lost the connection? Voki keeps recording on your computer, encrypted, and uploads when you're back online. Then the notes are written.
Read, search and share your notes in a browser, and record in-person meetings in the browser or on your phone.
One box searches titles, notes, transcripts and action items, by words and by meaning.
Who said what
Each summary point, decision and action item carries a chip with the speaker and the time. Click it to jump to that line in the transcript and check it yourself.
Calendar
Sign in with Google or Microsoft and your calendar comes with it, or connect it in Settings → Calendar. Home lists your upcoming meetings with Start notes, and Join for Zoom, Google Meet and Teams links.
Meeting bot
Paste a Zoom, Google Meet or Teams link, or click Send bot on an upcoming meeting. The bot joins the call, and when it leaves, the meeting is in your library with everyone's names, the recording and the notes.
Sharing
On the web, Share makes a link to a meeting's notes, with or without the transcript, that you can turn off at any time or set to expire. Copy notes into any app, or export Markdown or PDF.
Dictation
Hold Ctrl+Alt+Space (⌃⌥Space on a Mac), speak, and let go: the desktop app types what you said where your cursor is. It removes filler words, fixes punctuation and matches the app: polished in email, casual in chat, names of things left alone in code editors.
Ask your meetings
Ask something like “What did Acme ask for in the renewal?” Voki answers only from your meetings, with numbered sources that open the meeting at that moment.
Action items
See who owes what, grouped by person or by meeting. Tick tasks off as they are done and filter by person or date.
Templates
Start with General, Sales call, 1:1, Interview or Standup. Duplicate one or build your own by naming its sections and saying what goes in each.
Keyboard shortcuts
Start notes, stop them, search and jump anywhere from the keyboard in the desktop app. On a Mac, use ⌘ where this says Ctrl. Press ? in Voki to see them all.
Privacy
Your meetings live in your Voki workspace. Here is how they are kept safe, and how to keep them on your computer instead.
Meetings, transcripts and notes are stored by Voki in your workspace. Every request is checked against your membership, and nobody outside the workspace sees them unless you share a link.
Recordings from the web, your phone, imports and the bot, and the bot's screen captures, are each encrypted with their own key (AES-256-GCM). The desktop app keeps its recordings on your computer, encrypted.
The apps record on your device first, so a lost connection loses nothing. Audio the live connection missed waits there, encrypted on the desktop, and uploads when you're back.
Deepgram transcribes and Anthropic's Claude writes the notes, as Voki's processors. Voki doesn't train AI on your meetings, and neither does Anthropic for data sent through its API.
Delete a meeting (it stays in the Trash for 30 days), set retention rules for a workspace, or delete your account from Settings in any Voki app.
For meetings that must stay on your computer, the desktop app's Private mode transcribes and writes notes there, with nothing sent to Voki's cloud. A workspace admin can turn it off.
Read the privacy policy draft for the details, and the trust page for every service that processes data for Voki.
Private mode
An advanced option in the desktop app (Settings → Advanced). Transcription and notes run on your computer, or with your own AI key, and nothing goes to Voki's cloud. You still sign in, and a workspace admin can turn it off. Three presets, and the real cost of each:
Everything on your computer
$0
per meeting-hour
Fast notes for a third of a cent
≈ $0.003
per meeting-hour
Speaker labels and the strongest notes
≈ $0.82
per meeting-hour: about $0.70 Deepgram plus $0.12 Claude
In Private mode you pay the providers directly, with your own key, and the meetings stay on your computer. Prices checked on 2026-10-12. You can also choose OpenAI, Google Gemini, Groq, OpenRouter, Mistral or any OpenAI-compatible server.
Compared
How Voki's approach differs from the usual cloud model.
| Topic | Voki | Typical cloud notetakers |
|---|---|---|
| Joins your call | Not by default: the desktop app listens to your computer's audio. Voki's bot joins only when you send it or turn on auto-join. | Often as a bot or recorder in the meeting. |
| Setup | One sign-in with Google, Microsoft or an emailed code. The calendar comes with it. No keys or models to choose. | An account, then calendar and app connections. |
| Where meetings are stored | In your Voki workspace, recordings encrypted with a key each. Or only on your computer, in Private mode. | The vendor's cloud. |
| Poor connection | Keeps recording on your computer and uploads when you're back online. | Usually needs a steady connection. |
| Price | A 14-day trial with no card, then a plan. If you don't choose one, your notes stay readable. | Often a limited free version, or a subscription per user. |
| Choice of AI | Your workspace admin chooses which models members may use. Private mode takes any provider, or a local AI. | Chosen by the vendor. |
“Typical cloud notetakers” describes the common cloud model in general, not any one product, and products differ. Voki is in beta: the desktop app runs on Windows and Apple-silicon Macs, the web app in any modern browser, and the phone app is in testing.
FAQ
Not unless you ask it to. When you click Start notes in the desktop app, Voki listens to your computer: your microphone, plus the audio your computer plays. So it works with Zoom, Google Meet, Teams, Webex, Slack huddles, phone apps and in-person meetings. For a meeting you can't attend, send Voki's meeting bot to the Zoom, Meet or Teams call; everyone in the call can see it.
Yes, one sign-in: Google, Microsoft or a code sent to your email (Apple too, on iPhone). Signing in with Google or Microsoft also asks to read your calendar, so your upcoming meetings appear without any setup. There are no API keys or models to choose.
Every new workspace starts with a 14-day trial, with no card. Then choose Pro, Team or Enterprise. If you don't, nothing is deleted: you can still open, search, share and export your notes. See the pricing page.
Transcripts and notes go to your workspace on Voki's servers, so they're on every device you sign in to. Recordings are encrypted: the desktop app keeps its own on your computer, and recordings from the web, your phone and the bot are kept in your workspace. Deepgram transcribes the audio and Anthropic's Claude writes the notes, for Voki only. The privacy policy lists every service involved. If meetings must stay on your computer, use Private mode in the desktop app.
The desktop app keeps recording without a connection and uploads when you're back, then writes the notes. You need to be online to sign in the first time. In Private mode everything, notes included, can run on your computer with no internet.
An advanced option in the desktop app (Settings → Advanced). Transcription and notes run on your computer, or with your own AI key, and the meetings stay on that computer instead of your workspace. You still sign in, and a workspace admin can turn it off.
Recording and transcription rules differ by country and state, and some require everyone's permission. Tell people you are taking notes. Voki reminds you the first time you start notes and has a Copy announcement button for the chat. This is not legal advice.
Dozens. Voki starts from your device's language and can switch to automatic detection, or you can choose the meeting's language. Notes are written in the meeting's language.
Yes. A team workspace has a shared library, roles, invitations, and rules for retention, sharing and AI models. Single sign-on is on the Team plan.
Yes. Voki Server runs the whole platform on one Linux machine with Docker, and the apps point at it. The guide is in Voki's repository.
Install Voki, sign in with Google, Microsoft or your email, and click Start notes. There is nothing to set up.